Projects and Logistics Coordinator

Reports to: Executive Director of Align

Position Description:

The Projects & Logistic Coordinator Specialist for the Align Center for Workforce Development will be responsible for coordinating Center projects including project plan, budget, communications, and schedule.  In addition, will oversee the scheduling for training programs including registration, instructor identification, working with training partners and utilization of LMS.  Ensures Center customer’s needs are met and creating a positive customer experience.

Primary Responsibilities:

Facilities/Maintenance:

• Perform event management duties for Align events.
• Coordinates schedule for room use in the Center.
• Manages IT systems and equipment for Align Center building.
• Manages all forms of facilities maintenance and management (renovations, vendor contracts, building closings, security, drills, etc.).

Contracting/Project Management:

• Executes and manages LMS contracts and onboarding.
• Organize food vendors and related rental agreements.
• Writes and executes all rental agreements with partners and community groups and individuals.
• Liaising with Sales, Marketing, and Management to align strategies aimed at increasing revenue.
• Gather information, identify links and trends and apply findings to assignments.
• Work under pressure on multiple projects concurrently and meet deadlines in a fast-paced work environment with frequent interruptions and changing priorities.

Reception/Clerical

• Demonstrates Align’s “friendly front porch” concept in interactions with partners and community members.
• Coordinates support for guests/trainers in the Center.
• Inspire enthusiasm and influence, motivate and persuade others to achieve desired outcomes.

General:

• Be an engaged listener with the ability to build consensus both within and outside the organization.
• Communicate effectively, both verbally and in writing.
• Facilitate meetings, ensuring that all viewpoints, ideas and problems are addressed.
• Work independently as well as collaboratively within a team environment.
• Handle stressful situations and provide a high level of customer service in a calm and professional manner.
• Establish and maintain effective working relationships.
• Performs other related duties to benefit the mission of the Center.

Qualifications/Minimum Requirements:

To perform this job successfully, an individual must be able to perform each essential duty with excellence. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Testing may be required for consideration in administrative positions.

1. Minimum High School Diploma and certification in event management or related field.
2. Minimum of 3 years of experience in business administration.
3. Proficiency with Microsoft Office software and LMS.
4. Demonstrated ability to maintain confidential information.
5. Demonstrated ability to achieve objectives in collaboration with other stakeholders
6. Demonstrated commitment to Align Center for Workforce Development mission, vision and values.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee frequently is required to use fingers, tools, or controls. The employee is occasionally required to reach with hands and arms and continuously will repeat the same hand, arm or finger motion many times as in typing. Employee may be required to walk routinely, depending upon assignment. The employee is regularly required to lift and/or push up to 25 lbs, depending upon assignment. Specific vision abilities required by this job include close vision. In some assignments in this classification, employees are required to transport themselves between work sites.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is normally performed indoors, in an office environment. The noise level in the work environment is usually moderate.